Information for Tier 3 at the Village Hall.

The Post Office will continue to open on Tuesday and Thursday afternoons but groups of more than six people cannot be permitted. Below is an extract from the government guidance for Village Halls, to clarify the situation.

"In tier 3 it is advised that indoor sports and exercise classes should not take place other than those involving individual household/bubbles. Informal sports can only take place within the legal gathering limits" (6 people).

We will update the advice as the government releases it. We regret that some bookings for January have had to be cancelled. Those groups that have booked for February will be notified if we have to cancel those bookings too. Please message with any questions or inquiries.

https://www.gov.uk/government/publications/covid-19-guidance-for-the-safe-use-of-multi-purpose-community-facilities/covid-19-guidance-for-the-safe-use-of-multi-purpose-community-facilities

https://www.gov.uk/guidance/local-covid-alert-levels-what-you-need-to-know

Probus Village Hall

COVID-19 treatment plan

In the event of someone becoming unwell with suspected COVID-19 symptoms while at the hall you should:

a)   Send them home immediately

b)   Ask other members of your group to provide their contact details if you do not have them

c)    Ask the rest of your group to leave the premises, observing the usual hand sanitising and social distancing precautions

d)   Advise them to launder their clothes when they arrive home

e)   Inform Frank Fuller, Lettings Secretary – 07749 368162

f)    If the unwell person needs to wait for a lift: -

(1) Remove them to the safe waiting area, which is the committee room – a chair and washing bowl should already be there

(2) Put on a mask, face shield, gloves & apron to protect yourself

(3) Provide them with tissues, a plastic rubbish bag, a bowl of warm water & soap for handwashing & paper towels

(4) Once they have been collected: -

1.    Remove gloves, apron and face mask to the rubbish bag*

2.    Leave face shield on top for disinfection

3.    Wash your hands for at least 20 seconds with warm soapy water

4.    Once home - launder all your clothes and wipe down disinfect your car

*Note that the waste should be double bagged and kept for 72 hours before being collected.

The hall will reopen tomorrow morning 16th October. Numbers will be limited to a maximum of 60 people. Hirers will be required to follow all safety instructions including current government rules (social distancing etc.) as well as the procedures put in place by the hall. The hall procedures will be sent to hirers once a booking is confirmed, and they will also appear on the hall noticeboards.

Probus Village Hall

COVID-19 Risk Assessment for hirers of Probus Village Hall

This document can be used as a basis for hirers to produce their own COVID-19 risk assessment for use of Probus Village Hall. It is intended as a supplement to a group’s ordinary Risk Assessment. Additional lines to be added for risks specific to the hirers group.

Area of Risk

Risk identified

Actions to take to mitigate risk

Notes

Cleanliness of hall and equipment, especially after other hires

Other hirers or hall cleaner have not cleaned hall or equipment used to standard required. Our group leaves hall or equipment without cleaning.

Group to make sure regularly used surfaces are cleaned before, during and after hire e.g. tables, sinks, door and toilet handles.

Hirers own equipment can be used.  Electrical equipment must be PAT tested prior to use in the hall and should be tested annually.

Managing Social distancing and especially people attending who may be vulnerable

People do not maintain 2 m social distancing

Advise group they must comply with social distancing as far as possible and use one-way system. Adopt layout advised. Limit numbers using toilets to one in one out.

Avoid use of preparing food in the kitchen.  Numbers of people in the kitchen not to exceed 2. 

Respiratory hygiene

Transmission to other members of group

Catch It, Bin It, Kill It. Encourage group to avoid touching mouth, eyes, and nose. Provide tissues ask all to dispose into a bin or disposable rubbish bag, then wash or sanitise hands.

Remember to bring tissues. 

Remember to empty any bins used into kitchen bin at end of hire.

Hand cleanliness

Transmission to other members of group and premises

Advise group to use sanitiser on entering and exiting the hall, to wash hands regularly using soap and paper towels.  

Someone falls ill with COVID-19 symptoms

Transmission to other members of group and premises

Follow hall instructions. Move person to safe area, obtain contacts, inform letting secretary.